How to write letters to dignitaries

There are all kinds of reasons to write a letter to a dignitary . If you want to invite him (such as the local senator or mayor) to be the guest speaker at the high school graduation, you need to write a letter. You must also do it for a politician on an issue or problem. When writing to a dignitary it is important to follow the appropriate protocol and use correct greetings and closures. Without the ideal design, the letter seems to have been written by an amateur and is not the image you want to convey.

Steps to follow:

one

Write your letter to a dignitary on letterhead. If that is not possible, write your address, phone number and email address in the upper left corner. Leave a space and enter the date. Then leave two spaces before typing the address inside.

two

Use the block format. This means that all lines start in the left margin and there is a space between paragraphs. This is considered the appropriate format for a business letter.

3

Remember that this is a formal letter, so when changing ideas you should change the paragraphs. Write an easy to understand English. Do not use a big word when a little one will.

4

Add the address inside, which includes the corresponding title and the mailing address that appears on the envelope. For a viscount, the address inside reads "The Hon. Viscount of Grenfell." For a governor it would be "The Honorable Governor of (state)" and for an Indian chief, Chief (full name), Chief of (tribe or band) is appropriate.

5

Use the correct greeting If you are writing to the President of the United States, it is "Dear Mr. President:" The wife of a baron is addressed as "Dear lady:"

6

Introduce yourself A simple explanation is, "My name is Janet Jones and I am the President of the Grandview Marina."

7

Explain exactly why you are writing for the dignitary. The possible reasons could be that the person wishes to speak, make a donation or endorse a product. In the final paragraph, thank the dignitary for taking the time to read his letter and consider his proposal. Be brief and to the point.

8

Close your letter with "I have the honor to remind you, Lord, the most humble and obedient servant of His Majesty, " if you are writing to a king, "Sincerely" for minor members of royalty, and "Sincerely" or "Respectfully" to ambassadors or politicians.