How to write a report correctly

A report is a document whose purpose is to communicate and account for a situation from different perspectives, that is, something about which a thorough investigation is being carried out. A report can be requested in any field, whether in the workplace, the student, the university, the commercial, etc., but to elaborate them properly it is essential to take into account some steps, at the end of the article you will find two examples of properly written reports: a scientific report and a psychological report. Discover in this article how to write a report correctly .

Steps to follow:

one

A report must be prepared with a clear, precise, concrete and objective language. You should avoid including personal appreciations using verbal forms such as: I think, I think, I would like, desire, etc., which should be replaced by others such as: observed, analyzed, proceeded, etc.

two

There are different types of reports, and these can be expository, interpretive or demonstrative.

The expository report is a sequence of events narrated without analysis and interpretations of the author, must contain background information that helps to understand what is narrated, for example the sale of products in commercial stores.
The interpretative report analyzes the situations to draw conclusions and to be able to give the opportune recommendations, for example to carry out the evaluation on pedagogical practices.
The demonstration report is the one that is posed after a study, the steps followed, the conclusions obtained are described, it is also called the scientist or technician.

3

Specifically, the completion of a report must have the following phases: set the objective, select the information, analyze the latter, evaluate and verify, structure the report, and proceed to work on it.

4

To set the goal, ask yourself these questions: Who is the report for? What is the use you are going to give it? What is it that you want to know? What knowledge do you have about the subject? These questions are important to ask before you start writing the report.

5

Define the preliminary phase of the activities you will perform to achieve the proposed evaluation criteria. Determine the sources of information, human resources and material resources to extract the data. Once extracted, analyze all the selected information, organize it and start making comparisons.

6

Evaluate the data and proceed to verify them, consolidate the information, organize and prepare the written report. Good reports should tell you the source of certain information, for this you must write down the source, you can do it by adding a number next to the data in question and in the footnote or in an annex to put the source.

7

The structure of the report is divided into three parts:

The introduction answers the questions: for what? why? and with what?
The development presents the procedures or methodology used to collect the information, answers the question, how?
The conclusion is where the results are presented, answer the question, what was found? and what should be done?

8

As general recommendations to apply to your report, we give you the following: the report must be objective, subjectivity is not accepted, all possible data are mentioned, be organized, describe each step in detail, quote the sources of information that you have consulted, write short, clear, precise and concrete paragraphs, expose accurately, and present your report.

9

Then you can see how a scientific report would be written in a very simple way, if you want to make the report bigger click on it. The example is very simple and we hope that it will serve as the basis for a report. If you have any questions, share it with us and we will help you.