How to write a letter for a client to pay

When a customer's payment is requested, appropriate measures are used to create effective letters to send to them. Payment request letters are used when a customer does not pay an invoice on the due date. The longer it takes a customer to pay an invoice, the more letters a company writes to this client. A letter of request for payment must be courteous, clear and must provide details about the infringement that the client is committing.

Steps to follow:

one

It uses the company's letterhead, because it contains all the information about the organization and often looks more formal.

two

The letter must be addressed to a specific person . You must have the date of the letter, followed by the client's name and address. Address the person saying "Dear", followed by the client's full name.

3

Specify the purpose of the letter. A letter for a payment request must clearly communicate this purpose at the beginning of the same. Use a professional tone, and use positive and warm words.

4

Includes the details of the debt. Specifies the date of services for this debt, the original due date and the amount owed including late fees. It includes the invoice number, thus allowing the client to find the original document easier. Many companies will also include a copy of the original invoice in this type of letter. Informs the client about the interest rate of late payments.

5

Ask customers for payment. The customer knows that more charges for late payments can be avoided by paying the corresponding amount within a certain period. Ask the client to call you to make arrangements if he is not able to make the payment in full on that date. Include the extension of your direct telephone number, if necessary. Include your email address and thus offer your correspondence through this form, if the client wishes.

6

Thanks the customer. If the payment has already been made, thank the customer. Thanks customers in advance for sending a prompt payment. Tell the customer that if you have any questions regarding this matter, do not hesitate to call.